Legal & Platform Policies.

Welcome to OmniDerma. These Terms of Service (“Terms”) govern access to and use of the OmniDerma platform, including its web application, AI-assisted analysis systems, patient management tools, reporting features, and related services (collectively, the “Platform”).

By accessing or using OmniDerma, you agree to these Terms. If you do not agree, you may not use the Platform.

1. About OmniDerma

OmniDerma is a physician-led AI-assisted dermatology clinical decision-support platform intended to support healthcare professionals in the review and interpretation of dermatologic information.

The Platform may include, among other features:

AI-assisted analytical systems and workflows

Clinical and dermoscopic image analysis

Differential diagnosis support

Patient profile management

PDF report generation

Case review and verification systems

Educational and workflow-assistance tools

OmniDerma is designed to assist qualified users and is not intended to replace physician judgment, histopathology, established clinical guidelines, or independent medical decision-making.

2. Eligibility and Access

Use of OmniDerma is restricted to:

Licensed healthcare professionals

Healthcare trainees under appropriate supervision

Authorized clinical or research collaborators

Other users explicitly approved by OmniDerma administrators

Access is controlled through an approval-based account system.

You agree that:

All information provided during registration is accurate

• You will maintain the security of your account
• You are responsible for activity occurring under your account
• You will not share account access with unauthorized individuals
• You will notify OmniDerma promptly of suspected unauthorized access or security concerns

Authentication may be provided through third-party services, including Google Accounts.

OmniDerma reserves the right to approve, deny, suspend, restrict, or revoke access at its discretion, particularly in cases involving misuse, security concerns, policy violations, or inappropriate clinical use.

3. Intended Use

OmniDerma is intended solely as a clinical decision-support and educational support platform.

The Platform:

Does not provide medical diagnoses

Does not replace physician evaluation

• Does not replace histopathologic confirmation when clinically indicated

Does not establish a physician-patient relationship

Is not intended for autonomous medical decision-making

Is not intended for emergency medical triage or critical life-support decisions

All outputs generated by the Platform require interpretation, validation, and independent clinical judgment by a qualified healthcare professional.

4. AI and Medical Disclaimer

OmniDerma incorporates artificial intelligence and algorithmic analysis systems, including systems that may generate probabilities, differential diagnoses, recommendations, summaries, or other analytical outputs.

You acknowledge and agree that:

• AI-generated outputs may be incomplete, inaccurate, misleading, or incorrect

False positives and false negatives may occur

• Analytical outputs are probabilistic and informational in nature
• The Platform may fail to detect clinically significant findings
• AI outputs must not be treated as definitive diagnoses
• Clinical decisions remain solely the responsibility of the treating clinician

Histopathology, biopsy, laboratory evaluation, imaging, specialist consultation, and standard clinical assessment remain the appropriate diagnostic standards where clinically indicated.

Use of OmniDerma does not eliminate or reduce the clinician’s professional responsibility for patient care.

5. User Responsibilities

You are solely responsible for your use of the Platform and for ensuring compliance with applicable laws, regulations, ethical obligations, institutional policies, and professional standards.

You agree that you will:

Obtain all necessary patient consents and authorizations

• Avoid uploading directly identifiable patient information whenever possible
• Use the Platform only for lawful and professionally appropriate purposes

Independently verify AI-generated outputs before clinical use

Exercise professional judgment at all times

Maintain confidentiality of patient-related information

Comply with applicable privacy and data-protection laws, including the GDPR where applicable

You must not rely exclusively on OmniDerma for medical decision-making.

6. Patient Data and Uploaded Content

Users may upload clinical images, dermoscopic images, metadata, notes, and related content (“User Content”) to the Platform.

You retain ownership of your User Content.

By uploading content to OmniDerma, you grant OmniDerma a limited license to store, process, analyze, display, and use such content solely for:

Operating the Platform

Providing requested analyses and reports

Maintaining system functionality and security

Supporting verification and quality-review workflows

Improving platform performance using de-identified or aggregated data where appropriate

You represent and warrant that:

• You have the legal right to upload the content
• Necessary patient consent has been obtained where required
• Uploaded content complies with applicable laws and professional obligations
• You will make reasonable efforts to avoid unnecessary identifiable patient information

OmniDerma does not claim ownership over your uploaded clinical materials.

7. Acceptable Use

You agree not to:

Use the Platform unlawfully or fraudulently

Upload malicious software or harmful content

Attempt unauthorized access to systems or accounts

Reverse engineer, probe, or disrupt the Platform

Circumvent access restrictions or security controls

• Use the Platform to develop competing systems through unauthorized extraction or scraping
• Upload content unrelated to legitimate clinical, educational, or authorized use

Misrepresent AI outputs as definitive medical conclusions

OmniDerma reserves the right to investigate misuse and take appropriate action, including suspension or termination of access.

8. Platform Availability and Modifications

OmniDerma is an evolving software platform.

We may:

Modify features or functionality

Add or remove tools

Perform maintenance

Update AI systems or workflows

Temporarily suspend availability

Introduce experimental or beta features

While reasonable efforts are made to maintain platform availability and integrity, OmniDerma does not guarantee uninterrupted access, error-free operation, or continuous uptime.

9. Security

OmniDerma implements reasonable technical and organizational measures intended to protect platform data and system integrity.

However, no digital platform or internet-based service can guarantee absolute security.

Users are responsible for:

Maintaining device security

Protecting account credentials

Using secure clinical environments

Avoiding unauthorized disclosure of sensitive information

10. Limitation of Liability

To the maximum extent permitted by applicable law:

OmniDerma and its operators, developers, affiliates, contributors, and licensors shall not be liable for:

Clinical decisions made by users

Diagnostic or treatment outcomes

Reliance on AI-generated outputs

Data loss or interruption of service

Indirect, incidental, consequential, special, or punitive damages

Loss of revenue, professional opportunity, goodwill, or data

The Platform is provided on an “as available” and “as is” basis without warranties of any kind, whether express or implied.

Nothing in these Terms excludes liability that cannot legally be excluded under applicable law.

11. Suspension and Termination

OmniDerma may suspend, restrict, or terminate access to the Platform at any time, including where:

These Terms are violated

Platform misuse is suspected

Security concerns arise

Access is no longer appropriate

Administrative approval is withdrawn

Users may discontinue use of the Platform at any time.

Certain provisions of these Terms, including liability limitations and data-related provisions, shall survive termination where applicable.

12. Intellectual Property

The OmniDerma Platform, including its software, branding, interface design, workflows, text, graphics, and proprietary systems, is protected by applicable intellectual property laws.

Except as expressly permitted, users may not reproduce, distribute, modify, reverse engineer, or commercially exploit Platform materials without authorization.

User-uploaded clinical content remains the property of the respective user or rights holder.

13. Privacy

Use of the Platform is also governed by the OmniDerma Privacy Policy.

Users should review the Privacy Policy carefully to understand how information is collected, processed, stored, and protected.

14. Changes to These Terms

OmniDerma may update these Terms periodically.

Updated versions will be posted through the Platform or associated websites. Continued use of the Platform after updates become effective constitutes acceptance of the revised Terms.

15. Governing Law

These Terms shall be governed by and interpreted in accordance with the laws applicable in Greece and, where applicable, relevant European Union regulations.

16. Contact Information

For questions regarding these Terms or the OmniDerma Platform, contact:

• OmniDerma Website: omniderma.health

Email: info@omniderma.health

This Privacy Policy explains how OmniDerma collects, uses, stores, and protects information through the OmniDerma platform and related services (the “Platform”).

OmniDerma is a physician-led AI-assisted dermatology clinical decision-support platform intended for use by approved healthcare professionals and authorized users.

By using the Platform, you acknowledge and agree to the practices described in this Privacy Policy.

1. Scope of This Policy

This Privacy Policy applies to information processed through OmniDerma, including:

User account information

Uploaded clinical and dermoscopic images

Patient-related metadata

AI-generated outputs and reports

Technical and usage information

Communications related to platform administration and security

This Policy should be read together with the OmniDerma Terms of Service.

2. Data Controller

At this stage, OmniDerma is operated as an independent physician-led platform.

For questions regarding privacy or data handling, users may contact:

• OmniDerma Website: OmniDerma Health

A dedicated privacy or legal contact email may be added in the future.

3. Information We Collect

3.1 Account Information

When users create or access an account through authentication providers such as Google Accounts, OmniDerma may collect:

Name

Email address

Authentication identifiers

Profile-related account information

3.2 Clinical Content and Uploaded Data

Users may upload content including:

Clinical photographs

Dermoscopic images

Non-identifiable patient metadata

Clinical notes

AI feedback and review submissions

Generated reports and analytical outputs

Users are responsible for minimizing identifiable patient information whenever possible.

3.3 AI-Generated Data

The Platform may generate:

Differential diagnoses

Risk assessments

AI-generated summaries

Probabilistic outputs

Workflow-support recommendations

Verification and feedback metadata

These outputs may be stored as part of platform functionality and quality-improvement workflows.

3.4 Technical and Usage Information

OmniDerma may automatically collect technical information including:

IP address

Browser and device information

Operating system information

Access timestamps

Platform activity logs

Error and security logs

This information helps maintain platform functionality, reliability, and security.

4. How Information Is Used

OmniDerma may use collected information to:

Provide and operate platform functionality

Generate AI-assisted analytical outputs

Maintain patient and clinician workflows

Generate reports and PDFs

Authenticate users and manage access

Improve platform performance and reliability

Support verification, review, and quality-control systems

Monitor for misuse, abuse, or security threats

Comply with legal or regulatory obligations

Where appropriate, OmniDerma may use de-identified or aggregated information to improve system performance and internal validation processes.

5. AI Processing and Automated Systems

OmniDerma uses artificial intelligence and algorithmic systems to assist with dermatologic workflow support and clinical analysis.

Uploaded data may be processed by AI systems in order to generate:

Risk estimations

Differential diagnoses

Analytical summaries

Clinical support outputs

Users acknowledge that:

AI-generated outputs may be inaccurate or incomplete

AI systems do not replace physician judgment

• All outputs require independent clinical interpretation and validation
• The Platform is intended as decision support, not autonomous diagnosis

OmniDerma does not guarantee the accuracy, completeness, or clinical suitability of AI-generated outputs.

6. Legal Basis for Processing (GDPR)

Where the General Data Protection Regulation (GDPR) applies, OmniDerma processes information on legal bases that may include:

Performance of services requested by users

• Legitimate interests related to platform operation, security, and improvement

User consent where applicable

Compliance with legal obligations

Users remain responsible for ensuring that uploaded clinical information is lawfully obtained and appropriately handled under applicable laws and institutional requirements.

7. Patient Consent and User Responsibility

Users are solely responsible for:

Obtaining appropriate patient consent

Ensuring lawful use of clinical materials

Avoiding unnecessary identifiable patient information

Complying with applicable medical confidentiality obligations

Complying with GDPR and other applicable privacy laws

Users should make reasonable efforts to avoid uploading:

Patient names

Dates of birth

Identification numbers

Contact information

Identifiable documents

Unnecessary facial or identifying features where avoidable

8. Data Sharing and Third-Party Services

OmniDerma may rely on third-party infrastructure and service providers necessary for platform operation, including services related to:

Hosting and deployment

Authentication

Cloud infrastructure

Database storage

Security and monitoring

Current infrastructure may include services provided by:

Render

PostgreSQL

Google Authentication Services

OmniDerma does not sell personal information or uploaded clinical data.

Information may be disclosed where legally required or necessary to protect platform integrity, security, or legal rights.

9. Data Retention

OmniDerma retains information for as long as reasonably necessary to:

Operate the Platform

Maintain account functionality

Support clinical workflows

Preserve system integrity and security

Comply with legal obligations

Retention periods may vary depending on operational, legal, and security requirements.

Users may request deletion of account-related information, subject to applicable legal, security, or operational limitations.

10. Security Measures

OmniDerma implements reasonable technical and organizational safeguards intended to protect information, including measures related to:

Access control

Authentication

Encrypted data transmission where applicable

Administrative access restrictions

Platform monitoring and logging

However, no online service or storage system can guarantee absolute security.

Users are responsible for maintaining secure devices, credentials, and clinical environments.

11. International Data Transfers

Depending on infrastructure providers and service configurations, information may be processed or stored in jurisdictions outside the user’s country of residence.

Where applicable, OmniDerma aims to use service providers and safeguards appropriate for GDPR-aware operations.

12. User Rights (GDPR)

Where applicable under GDPR or related laws, users may have rights including:

Access to personal information

Correction of inaccurate information

Deletion of certain information

Restriction of processing

Objection to certain processing activities

Data portability rights

Requests may be subject to legal, ethical, security, or operational limitations.

13. Children and Minors

OmniDerma is intended solely for professional or authorized use and is not directed toward children or minors.

14. Platform Evolution and Policy Updates

OmniDerma is an evolving platform, and this Privacy Policy may be updated periodically to reflect operational, legal, technical, or regulatory changes.

Updated versions will be published through the Platform or associated websites.

Continued use of the Platform after updates become effective constitutes acceptance of the revised Policy.

15. Contact Information

For questions regarding this Privacy Policy or data handling practices, contact:

• OmniDerma Website: omniderma.health

Email: info@omniderma.health

OmniDerma is a physician-led AI-assisted dermatology clinical decision-support platform.

The Platform is intended solely to assist qualified healthcare professionals and authorized users through workflow support, analytical tools, and educational assistance.

Not a Diagnostic Authority

OmniDerma does not provide definitive medical diagnoses.

The Platform does not replace:

Physician judgment

Clinical evaluation

Histopathology

Laboratory testing

Imaging

Specialist consultation

Standard medical practice

All outputs generated by OmniDerma require independent interpretation and validation by a qualified healthcare professional.

AI Limitations

OmniDerma incorporates artificial intelligence and algorithmic systems that may generate:

Differential diagnoses

Risk estimations

Clinical summaries

Probabilistic outputs

Workflow-support suggestions

AI-generated outputs may be:

Incorrect

Incomplete

Inconsistent

Misleading

Clinically inappropriate in certain contexts

False positives and false negatives may occur.

The Platform may fail to detect clinically significant findings.

Human Oversight Is Required

OmniDerma is intended for human-supervised professional use only.

Clinical decisions must not be based solely on AI-generated outputs.

The treating clinician remains solely responsible for:

Clinical interpretation

Diagnostic decisions

Treatment planning

Follow-up decisions

Escalation of care

Patient communication

Histopathology Remains the Gold Standard

Where clinically indicated, biopsy and histopathologic evaluation remain the appropriate diagnostic standards for neoplastic and other dermatologic conditions.

OmniDerma is not intended to replace histopathology.

No Emergency or Autonomous Use

OmniDerma is not intended for:

Emergency medical triage

Autonomous diagnosis

Autonomous treatment decisions

Critical life-support decisions

Unsupervised patient-facing use

Educational and Supportive Nature

The Platform is intended to support clinical workflows and education.

Analytical outputs should be considered supportive information rather than definitive conclusions.

User Responsibility

Users are responsible for:

Exercising independent clinical judgment

Verifying outputs appropriately

Obtaining patient consent where required

Using the Platform lawfully and ethically

Complying with applicable professional and privacy obligations

Welcome to OmniDerma.

Before using the Platform, please review the following important points carefully.

OmniDerma Is a Clinical Decision-Support Platform

OmniDerma is designed to assist healthcare professionals through AI-assisted dermatology workflows and analytical tools.

The Platform is intended to support — not replace — physician judgment, clinical evaluation, histopathology, or established medical standards of care.

AI Outputs May Be Incorrect

OmniDerma uses artificial intelligence systems that may generate:

Risk estimations

Differential diagnoses

Analytical summaries

Clinical support outputs

AI-generated outputs may be incomplete, inaccurate, or misleading.

False positives and false negatives can occur.

All outputs require independent interpretation and validation by a qualified healthcare professional.

Clinical Responsibility Remains With the User

Use of OmniDerma does not transfer clinical responsibility to the Platform.

Users remain solely responsible for:

Clinical decisions

Diagnostic interpretation

Treatment planning

Patient communication

Follow-up and escalation decisions

Biopsy, histopathology, laboratory evaluation, imaging, and specialist consultation remain appropriate where clinically indicated.

Avoid Uploading Identifiable Patient Information

Users should make reasonable efforts to avoid uploading directly identifiable patient information whenever possible.

Please avoid including:

Patient names

Dates of birth

Identification numbers

Contact information

Identifiable documents

Unnecessary identifying features

Users are responsible for obtaining appropriate patient consent and complying with applicable privacy laws and professional obligations.

Approved Use Only

OmniDerma is intended for approved users, including healthcare professionals and authorized collaborators.

Unauthorized access, misuse, credential sharing, or attempts to bypass security controls are prohibited.

Platform Availability

OmniDerma is an evolving platform.

Features, workflows, and AI systems may change over time, and occasional interruptions or maintenance periods may occur.

Privacy and Security

OmniDerma implements reasonable safeguards intended to protect platform integrity and stored information.

However, no online system can guarantee absolute security.

Users are responsible for maintaining secure devices, account credentials, and appropriate clinical environments.

Acceptance

By continuing to use OmniDerma, you acknowledge that you have read and understood:

The Terms of Service

The Privacy Policy

The Medical Disclaimer

and agree to use the Platform responsibly and professionally.

OmniDerma is designed as a physician-oriented AI-assisted clinical decision-support platform intended for responsible professional use.

This page outlines important security expectations and responsible-use principles for all users of OmniDerma.

1. Professional Use Expectations

OmniDerma is intended for:

Healthcare professionals

Authorized trainees

Approved collaborators

Authorized educational or research use

Users are expected to use the Platform professionally, ethically, and lawfully.

2. Account Security

Users are responsible for:

Maintaining secure passwords and authentication methods

Protecting account access

Preventing unauthorized account use

Logging out of shared or public devices

Reporting suspected security concerns promptly

Credential sharing is prohibited.

3. Responsible Clinical Use

Users must:

Independently verify AI-generated outputs

Exercise professional judgment at all times

Avoid relying exclusively on AI analysis

Use appropriate clinical escalation when indicated

Continue following established medical standards of care

OmniDerma is not intended to replace histopathology, physician judgment, or specialist consultation.

4. Patient Privacy and Data Minimization

Users should make reasonable efforts to avoid uploading directly identifiable patient information whenever possible.

Avoid uploading:

Names

Dates of birth

Identification numbers

Contact details

Identifiable documents

Unnecessary identifying features

Users remain responsible for obtaining appropriate patient consent and complying with applicable privacy obligations.

5. Platform Security

OmniDerma implements reasonable safeguards intended to support platform integrity and data protection, including measures related to:

Access control

Authentication

Administrative restrictions

Monitoring and logging

Infrastructure security

However, no digital system can guarantee absolute security.

6. Prohibited Activities

Users must not:

Attempt unauthorized access

Circumvent platform restrictions

Reverse engineer systems

Upload malicious files or code

Misuse AI-generated outputs

Scrape or extract platform data without authorization

Use the Platform for unlawful purposes

Share access with unauthorized individuals

7. AI Transparency and Limitations

AI-generated outputs may be inaccurate, incomplete, or clinically inappropriate in certain contexts.

False positives and false negatives may occur.

All outputs require human oversight and independent clinical interpretation.

8. Reporting Concerns

Users are encouraged to report:

Security concerns

Suspected unauthorized access

Technical vulnerabilities

Platform misuse

Significant AI-output concerns

This helps improve platform reliability, safety, and integrity over time.

9. Evolving Security Practices

As OmniDerma evolves, security measures, workflows, and operational policies may continue to develop and improve over time.

This Data Retention Policy describes the general principles used by OmniDerma regarding storage and retention of platform-related information.

1. Purpose

OmniDerma retains certain information in order to:

Operate platform functionality

Maintain user accounts

Support clinical workflows

Preserve system integrity and security

Improve platform reliability

Comply with applicable legal obligations

Retention practices may evolve as the Platform develops.

2. Categories of Stored Information

Information retained by OmniDerma may include:

User account information

Authentication-related data

Uploaded clinical and dermoscopic images

Non-identifiable patient metadata

AI-generated outputs and reports

Feedback and verification records

Technical logs and security events

3. General Retention Principles

OmniDerma aims to retain information only for as long as reasonably necessary for operational, clinical, security, or legal purposes.

Retention duration may depend on factors including:

Active platform usage

Security monitoring requirements

Clinical workflow continuity

System backup practices

Legal or regulatory obligations

4. User Accounts

Account-related information may remain stored while an account is active or administratively maintained.

Accounts that are inactive, revoked, or removed may continue to exist in backups or administrative records for a reasonable period where necessary for:

Security

Abuse prevention

Auditability

System recovery

Legal compliance

5. Uploaded Clinical Content

Uploaded images, metadata, reports, and related analysis data may be retained in order to:

Preserve workflow continuity

Maintain historical records

Support verification systems

Improve internal quality-control processes

Maintain platform functionality

Users should avoid uploading directly identifiable patient information whenever possible.

6. AI Outputs and Verification Systems

AI-generated outputs, clinician feedback, and verification workflows may be retained for:

Internal quality improvement

System validation

Performance monitoring

Case-review workflows

Educational and analytical purposes using de-identified information where appropriate

7. Security and Technical Logs

Technical logs, authentication logs, and security-related records may be retained for operational and security purposes, including:

Detecting unauthorized access

Investigating misuse

Diagnosing technical problems

Preserving platform integrity

8. Deletion Requests

Users may request deletion of account-related information, subject to:

Security requirements

Operational limitations

Backup retention cycles

Legal obligations

Legitimate administrative needs

Deletion from active systems may not immediately remove information from backups or archived systems.

9. Future Policy Updates

As OmniDerma evolves, more detailed retention schedules and operational policies may be introduced.

Updated versions of this Policy may be published periodically.